Full-scope advisory, exclusively on the tenant's side
From strategy and market analysis, through lease negotiation, design and fit-out, to long-term lease management. One team, one point of contact, zero conflict of interest.
Book a free consultation100% on the tenant's side
We do not represent landlords or developers. Ever. How tenant representation works in Poland
Market report as the foundation
Every project starts with hard data, not opinions.
Stay vs Go in parallel
Renegotiation and the market search run simultaneously - a decision made on comparable terms.
One point of contact
From strategy to keys. No coordinating five firms on your side.
Six areas of engagement
Two scenarios where we start
An office tenant usually stands at one of two points: entering the market for new space, or approaching lease expiry and wanting better terms in the current location. We have a structured process for both.
01
Tenant representation
Tenant representation
Tenant representation is specialist office leasing advisory - from strategy and market analysis, through location selection and the RFP, to negotiating commercial terms and finalising the lease. Brookfield Partners represents tenants exclusively, with no conflict of interest with landlords.
You gain support at every stage of the process - from planning the strategy, through selecting the optimal options, to finalising the lease. We build a structured process that minimises your risks and maximises the negotiation outcome in your favour.
What it includes
- Leasing strategy and market report for your location
- Process schedule and coordination of all activities
- Location selection: long list, short list, presentations and site visits
- Preparing and running requests for proposal (RFP)
- Comparative analyses of offers and decision matrices
- Negotiating commercial terms with landlords
- Technical and legal support in reviewing offers and the lease
- Coordinating the lease signing
02
Lease renegotiation
Lease renegotiation
Lease renegotiation is a structured process of building a strong position towards your current landlord, based on lease analysis, a technical audit and hard market data. The tenant secures better terms without changing location.
You get a full picture of your lease, costs and space utilisation, with clearly identified areas for improvement. This translates into better financial terms, greater flexibility and an office aligned with the organisation's real needs.
What it includes
- Analysis of the current lease (commercial terms and clauses)
- Technical audit of the office space and building
- Audit of service charge reconciliations
- Analysis of occupancy costs and identification of optimisation areas
- Assessment of the organisation's needs (workplace strategy)
- Recommendations for changes to the space and office standard
- Renegotiation strategy and negotiation arguments
- Negotiations with the current landlord
- Support with a lease addendum, extension or restructuring
Four competencies, one team, one point of accountability
Negotiating the lease terms is only the beginning. The full value of an office project is decided further on - in workplace strategy, control of delivery costs, design and the quality of the fit-out. We run each of these stages within a single firm.
03
Workplace strategy and change management
Workplace strategy and change management
Workplace strategy means designing the office on the basis of hard data: stakeholder interviews, space utilisation analysis and the organisation's growth plans. Change management covers a communication plan, training and post-move monitoring.
Your office is a business tool, not just a cost per square metre. You gain a space designed on the basis of hard data and the organisation's real needs. You go through the change calmly: from the first announcement to full adaptation after the move.
What it includes
- Interviews and workshops with key stakeholders and teams
- Data analysis: space utilisation, structure, growth plans
- Workplace Strategy Report with a detailed space schedule in m²
- Functional layout - zones and rooms on the office plan
- Internal change communication plan tailored to the organisation
- Training and workshops for managers, change ambassadors and teams
- Post-move monitoring - opinion surveys and evaluation of results
04
Project and cost management
Project and cost management
Project management means one point of contact instead of coordinating the landlord, designers, contractors and suppliers. Cost control means verifying every quote and controlling the budget in real time - from brief to move-in.
An office project means dozens of stakeholders, hundreds of decisions and one schedule. You have one point of contact and full control over the budget thanks to transparent reporting. We deliver your project on time and on budget - from brief to move-in.
What it includes
- Technical support in negotiating the technical part of the lease
- Verification of the scope and quote presented by the landlord
- Project structure, roles, schedule with milestones
- Coordination of all parties: landlord, designers, contractors, suppliers
- Cost control and verification at every stage
- Preparing and running tenders, comparing contractor bids
- Supervision of works: progress, quality, compliance with documentation
- Managing and reporting project risks and changes
- Handovers, snagging list, relocation coordination
05
Design
Design
Office design at Brookfield Partners starts from the organisation's working strategy, not from a mood board. It covers the space plan, 3D visualisations, spatial branding, built-in furniture designs and full technical documentation.
Your space reflects the way your teams work, the materials express your brand's language, and all technical solutions stay within the planned budget and delivery timeline.
What it includes
- Space plan
- Design concept: mood board, proposed solutions and materials
- 3D visualisations
- Spatial branding - integrating the brand's visual identity
- Wall layout, finishes, ceilings, lighting
- Elevations, sections, detail drawings
- Built-in furniture designs (reception, kitchen units)
- Glass manifestation, graphics, wallpaper selection
- Selection of loose furniture and additional equipment
06
Construction
Construction
Office construction (fit-out) at Brookfield Partners is delivered as general contracting - one firm is responsible for all fit-out works, coordination of subcontractors and quality of workmanship. The tenant receives a turnkey office.
You work with a general contractor who takes full responsibility for delivery, using only proven subcontractors. You gain time, peace of mind and certainty that the office will match the design intent.
What it includes
- Pricing of fit-out works
- Execution of works (building services, finishes, joinery, furniture)
- Coordination of the tenant's scope (IT, AV, loose furniture, equipment)
- Ongoing control of quality and progress, change management
- Inspections during construction, formal handover and transfer of documentation
Stay vs Go
You face one of the key decisions - stay in your current location or move to a new office. In the Stay vs Go model we run both scenarios in parallel: renegotiation with your current landlord and a full market process with competing offers. The decision is based on comparable terms and a full picture of costs, risks and opportunities - not on assumptions.
Stay scenario
- Audit of the current lease and occupancy costs
- Technical audit of the space and building
- Renegotiation strategy and negotiation arguments
- Negotiating an addendum or extension with the current landlord
Go scenario
- Long list, short list, presentations and site visits
- Full RFP and comparative analyses of offers
- Negotiating commercial terms
- Comparable Total Cost of Occupancy (TCO) sheet
Technical audit
The technical condition of the building is an argument in negotiations with the landlord and a way to avoid problems after the move. You enter talks with a documented list of defects and limitations.
What it includes
- Inspection of building services: HVAC, electrical, plumbing, low-voltage systems
- Assessment of acoustics, air quality and lighting
- Identification of defects, construction faults and structural constraints
- Verification of compliance with standards and regulations
- Assessment of the feasibility of the planned fit-out
- Report with recommendations and technical arguments for negotiations
Acoustic consulting
Office acoustics directly affect employee comfort and concentration. By involving an acoustician at the planning stage, you avoid acoustic problems and costly changes during and after the project.
What it includes
- Audit - measurement and assessment of the space's acoustics
- Review of design documentation for acoustic solutions
- Recommendations for effective solutions
- Audio visualisation - a simulation of how the space will “sound” once finished
Service charge audit
Service charges are the largest cost after rent, and the least controlled. The landlord reconciles them annually - you receive an invoice with a single amount and rarely know exactly what it is made up of. You pay only for costs that are actual, justified and in line with the lease.
What it includes
- Analysis of lease clauses on service charges
- Verification of the annual cost reconciliation
- Benchmarking individual items against market rates
- Verification of how costs are allocated among individual tenants
- Identification of overpayments and preparation of claim documentation
- Support in negotiating the refund of overpayments with the landlord
Legal advisory
A lease is a 5-10 year document that binds you to the landlord on hundreds of small matters - from termination conditions to reinstatement obligations. Most clauses in standard leases are written from the landlord's perspective.
What it includes
- Review of the lease or addendum for risks to the tenant
- Analysis of clauses: rent indexation, service charges, contractual penalties
- Verification of termination conditions, extension options, right of first refusal
- Analysis of reinstatement obligations
- Assessment of lease security instruments
- Support in negotiating specific clauses - proposed amendments, counter-arguments
- Legal audit of the current lease (for renegotiation or exit planning)
Brookfield Partners vs full-service agencies
The largest players in the real estate advisory market serve tenants and landlords at the same time. This is not a criticism of the model - it is a fact that shapes how the process is run.
Let's talk about your situation
The first conversation is free and without obligation. After 30 minutes you will know which scenario you are in, what your options are and where to start.